Policies and Procedures

1. Safeguarding and Child Protection Policy

Objective:
To safeguard the welfare of children and young people involved in Bastians Elite Football Academy (BEFA).

Policy Statement:
BEFA is committed to creating a safe and supportive environment for all participants. We have a zero-tolerance approach to any form of abuse or neglect. All staff, volunteers, and participants are expected to contribute to a culture of safety and respect.

Procedures:
- All staff and volunteers will undergo DBS checks and safeguarding training.
- Any concerns about a child’s welfare must be reported immediately to the Designated Safeguarding Lead (DSL).
- The DSL will follow local safeguarding procedures and liaise with appropriate authorities.

2. Health and Safety Policy

Objective:
To ensure a safe environment for all participants, staff, and visitors at BEFA.

Policy Statement:
BEFA is dedicated to maintaining high standards of health and safety. We will undertake regular risk assessments and adhere to safety regulations.

Procedures:
- Conduct risk assessments for all activities and facilities.
- Ensure that first aid kits are available and that staff are trained in first aid.
- Implement emergency evacuation plans and conduct regular drills.

3. Equal Opportunities Policy

Objective:
To provide equal opportunities and ensure that all participants have access to BEFA’s services regardless of their background.

Policy Statement:
BEFA values diversity and is committed to promoting equality of opportunity in all aspects of our activities.

Procedures:
- Recruitment, training, and participation will be conducted fairly and without discrimination.
- Any concerns about discrimination should be reported to the Equal Opportunities Officer.

4. Code of Conduct

Objective:
To establish expectations for behavior to ensure a positive and respectful environment.

Policy Statement:
All staff, volunteers, and participants must conduct themselves in a manner that upholds the values and integrity of BEFA.

Procedures:
- Treat everyone with respect and dignity.
- Avoid any form of verbal or physical abuse.
- Follow instructions given by coaches and staff.

5. Behaviour Management Policy

Objective:
To manage and address behavioral issues effectively and constructively.

Policy Statement:
BEFA promotes positive behavior through clear expectations and consistent responses to behavior issues.

Procedures:
- Use positive reinforcement and clear communication to manage behavior.
- Implement a structured approach to address repeated or serious behavior issues, including possible suspension.

6. Data Protection Policy

Objective:
To protect the personal data of participants, staff, and volunteers in accordance with GDPR.

Policy Statement:
BEFA is committed to ensuring that personal data is handled securely and used only for the purposes for which it was collected.

Procedures:
- Collect only necessary personal data and store it securely.
- Provide individuals with access to their data upon request.
- Ensure that data is retained only for as long as needed and is then disposed of securely.

7. Complaints Procedure

Objective:
To provide a clear process for addressing complaints from participants, parents, or staff.

Policy Statement:
BEFA is committed to handling complaints fairly and transparently.

Procedures:
- Complaints should be submitted in writing to the Complaints Officer.
- Acknowledgement of the complaint will be provided within 5 working days.
- The complaint will be investigated, and a resolution provided within 20 working days.

8. Diversity and Inclusion Policy

Objective:
To foster an inclusive environment where all participants feel valued and supported.

Policy Statement:
BEFA promotes inclusivity and works to eliminate barriers to participation.

Procedures:
- Ensure all activities and services are accessible to individuals from diverse backgrounds.
- Provide training on diversity and inclusion for all staff and volunteers.

9. Anti-Bullying Policy

Objective:
To prevent and address bullying effectively within BEFA.

Policy Statement:
BEFA will not tolerate bullying and will take action to address any incidents.

Procedures:
- Encourage a culture of respect and kindness.
- Report bullying incidents to the Anti-Bullying Coordinator.
- Investigate incidents promptly and provide support to affected individuals.

10. Volunteering Policy

Objective:
To provide clear guidelines for the recruitment, training, and support of volunteers.

Policy Statement:
BEFA values the contribution of volunteers and is committed to providing a positive experience for them.

Procedures:
- Recruit volunteers through a transparent process including DBS checks and references.
- Provide orientation and ongoing training.
- Support volunteers with regular feedback and development opportunities.

11. Risk Management Policy

Objective:
To identify, assess, and manage risks associated with BEFA activities.

Policy Statement:
BEFA aims to minimize risks through proactive management and regular review.

Procedures:
- Conduct regular risk assessments for activities and facilities.
- Implement control measures to mitigate identified risks.
- Review and update risk management strategies regularly.

12. Insurance Policy

Objective:
To ensure adequate insurance coverage for all activities undertaken by BEFA.

Policy Statement:
BEFA will maintain comprehensive insurance to cover public liability and other relevant risks.

Procedures:
- Review insurance policies annually.
- Ensure that all activities and facilities are covered.
- Keep proof of insurance accessible for reference.

13. Activity and Trip Policy

Objective:
To ensure that all activities and trips are planned and managed safely.

Policy Statement:
BEFA will organize activities and trips with thorough planning and risk assessment.

Procedures:
- Obtain written consent from parents/guardians for all trips.
- Conduct pre-trip risk assessments and ensure appropriate supervision.
- Implement emergency procedures for off-site activities.

14. Training and Development Policy

Objective:
To support the professional growth of staff and volunteers through training and development.

Policy Statement:
BEFA is committed to providing relevant training and development opportunities.

Procedures:
- Identify training needs and provide appropriate development programs.
- Offer regular training updates and support for professional growth.
- Evaluate the effectiveness of training programs and make necessary adjustments.

All Policies Review Date: June 2025